Annual Procurement Reports Due to the Board of Public Works

This list of reports that must be submitted annually to the Board of Public Works is intended to guide agencies on reporting requirements in Maryland law. A brief description is provided along with the due date and authority citation. If you are unsure of your agency's report submission requirements, please check with your legal office for guidance. This list represents only annual procurement reports due from agencies to the Board of Public Works and is designed to serve only as a quick reference.

​​​DUE DATE ​REPORT ​​DESCRIPTION ​SEE:
7/31​ ​MBE Waiver MB​E​ waivers requested and granted.
​COMAR 21.11.03.11E
9/1 ​​Procurement Policies & Procedures Written procurement policies and procedures including procurement methods, advertising re​quirements for each type of procurement, procurement goals, and the approval process for each type of procurement.
​(Exempt agencies not governed by a board, commission, council or authority).​
​SF&P Sect. 12-401
COMAR 21.13.01.10
9/30 Non-Competitive Negotiated Procurements Each class of Each class of procurement for which the non-competitive negotiate​d method was used. (DBM only). ​COMAR 21.13.01.09
9/30 ​Small Business Preference Operation and effectiveness of SBP program.
(​MDOT, DGS, DPSCS, Morgan, and USM).
​COMAR 21.13.01.03A
Advisory 2009-3
​9/30 Small Business Reserve Operation and effectiveness of SBR program.
(Designated agencies only).
COMAR 21.13.01.03B
SF&P Sect. 14-505(a)
 Advisory 2005-1
10/1 Veteran-Owned Small Business Enterprise Participation​ Awards and payments to VSBEs. ​SF&P Sect. 14-604
COMAR 21.13.01.15
Advisory 2012-1
11/1 Hiring Agreements​​ Hiring Agreement usage.
(DHR, MDOT, DGS, and DBM only).
SF&P Sect. 13-224(d)
Advisory 2011-1
12/1 Preferred Provider Report​ Summary of agencies' annual reports on preferred provider contracts and payments.
(DGS Only​).​
SF&P Sect. 14-110(e)
COMAR 21.13.01.16
12/1 Project Delivery Methods Use of design-build and CMR project delivery methods. COMAR 21.13.01.13
12/31 ​Energy Performance Contract Status of energy performance contracts. (MEA only). ​SF&P Sect. 12-302

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