BPW Advisory 2004-3 Correcting Agenda Items

Issued: 6/8/2004
Revised: 2/10/2020


PURPOSE
To explain the procedure for correcting errors on approved Board of Public Works Agenda Items.

BACKGROUND
This Advisory updates and restates the Board Policy and Procedure adopted as Secretary’s Agenda Item 5 on April 28, 1982 (“Correcting Errors in Previously Approved Action Agenda Items”).

PROCEDURE
1. The following corrections may be accomplished only through an Action Agenda Item:

  • Increases in amounts (except in the limited circumstances described below).
  • Adding or substituting a general-obligation bond source that was not previously approved for that project. Authority: State Finance and Procurement Article, Maryland Code, §§ 8-117, 8-301. (Allocating expenditures to a bond fund more than five years after the expenditures were made is NOT permitted.)
  • Decreasing a grant recipient’s own contribution to a project.

2. The following corrections to the Board record may be accomplished by transmitting a letter by email to the Secretary of the Board of Public Works with a copy to each Board member and the Recording Secretary.

The letter must indicate the change to the record and identify the basis for change as one of the following:

  • Correction of fund source (except adding or substituting a general-obligation bond source that was not previously approved for that project).
  • Corrections in amounts that are immaterial in relation to the total item amount and the error is clearly clerical.
  • Clerical errors.


Questions concerning this Advisory may be addressed to:

Board of Public Works
80 Calvert Street, Room 117
Annapolis, Maryland 21401

Tel: 410-260-7335; Toll Free: 877-591-7320

Fax: 410-974-5240

Lisa Grigsby, Recording Secretary
Email: lisa.grigsby@maryland.gov​